| DEPARTMENT & POST WISE DUTY LIST, ROLES & RESPONSIBILITIES |
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| | I. ADMINISTRATION DEPARTMENT | |
| 1 | Municipal Council/ Special Officer | Municipal Council /Special Officer exescises powers under Pondicherry Municipalities Act 1973; frames policies; approves budget and taxes; sanctions major works; grants administrative and financial approvals; approves bye-laws; reviews municipal performance; ensure service delivery; acts as highest authority. |
| 2 | Commissioner | Implements policies, resolutions, and orders approved by the Special Officer / Municipal Council; exercises administrative control over all municipal staff; ensures efficient functioning of all sections; supervises day -to-day municipal operations; coordinates between departments for effective service delivery; ensures timely exection of works and services; prepares budget, accounts, and financial statements; ensures proper utilization of funds; maintains financial decipline and internal controls; executes development works and infrastructure projects; issues technical sanction within delegated powers; enforces municipal laws, rules and regulations; issues licences, permits and approvals as per rules; supervises recruitment, postings and stafff performance; ensures delivery of civic services. |
| 3 | Assistant Commissioner | Assists Commissioner; supervises sections; moritors revenue collection; ensures inplementation of schemes; handles grievences; coordinates sections; supervises staff. |
| 4 | Office Manager | Acts as a key administrative officer under the Municipal Commissioner or Chief Officer, handles the daily operational management, employee service matters, and administrative procedures. |
| 5 | Assistant/Upper Division Clerk | Handles files, noting, drafting, and correspondence; assists in administrative and financial documentation. |
| 6 | 7.Stenogrepher | Provides secretarial assistance; drafts letters, minutes and official communications. |
| 7 | Lower Division Clerk (Administrative Wing) | Responsible for routine office work, including typing, filing, handling "dak" (correspondence), data entry, and file movement. Key duties involve maintaining registers, preparing salary/TA bills, assisting with documentation, and maintaining attendance records |
| 8 | Lower Division Clerk (Registration) | Acts as an entry-level administrative staff member responsible for general clerical tasks while specifically managing, translating, and recording documents in the French language. |
| 9 | Peon/Watchman | Office support services and security; file movement and basic assistance. |
| | II Engineering Department | |
| 1 | Superintending Engineer | Head of Engineering wing; Approves major projects and technical plans; Supervises all engineering activities. |
| 2 | Executive Engineer | Executes infrasturcture projects; supervises Assistant Engineers and Junior Engineer; ensures quality control and adherence to time lines. |
| 3 | Assistant Engineer | Acts as a key supervisory officer bridging the gap between site execution (Junior Engineers) and higher management (Executive Engineers). They are responsible for technical, administrative, and maintenance duties. |
| 4 | Junior Engineer (Civil) | Road Maintenance; Periodic inspection of roads, culverts, and bridges, Encroachment Checks: Monitoring road premises to prevent illegal encroachments, Material Testing: Conducting lab and field tests on materials like cement, steel, bitumen, and soil and Record Keeping: Maintaining a detailed history of all roads and building assets. |
| 5 | Junior Engineer (Mechanical) | A Junior Engineer (JE) Mechanical operates within the technical department, primarily ensuring the operation, maintenance, and repair of mechanical infrastructure, vehicles, and water supply systems. They act as a liaison between site workmen (foremen, technicians, operators) and higher officials (Assistant Engineers). |
| 6 | Junior Engineer (Electrical) | Responsible for the planning, installation, maintenance, and repair of electrical infrastructure, including street lighting, water pumping stations, and public building electrical systems. |
| 7 | Draughtsman Gr-I | Responsible for creating, checking, and maintaining technical drawings, maps, and plans for municipal infrastructure projects, including building plans, water supply, sewage, and road networks. They play a key role in urban planning, approving building layouts, and preparing cost estimates for municipal works. |
| 8 | Draughtsman Gr-II | Primarily responsible for preparing, maintaining, and updating technical drawings, maps, and estimates related to municipal infrastructure projects such as water supply, sewage, roads, and buildings. They work under the supervision of Assistant Engineers (AE) or higher engineering officials, providing technical assistance to ensure projects comply with safety and quality standards. |
| 9 | Work Inspector | Primarily responsible for the supervision, inspection, and maintenance of public works and infrastructure under the direction of a Assistant Engineer/Junior Engineer. |
| 10 | Deputy Surveyor | Conducts land surveys and mapping; assists in project planning and boundary verification. |
| 11 | Field Assistant | Assists Engineers in field surveys and inspections. |
| 12 | Plumber | ensures the operational efficiency of the municipal water and sanitation infrastructure. Their duties are primarily focused on maintenance, repairs, and infrastructure installation. |
| 13 | Tank Operetor | Responsible for the daily operation, maintenance, and monitoring of water storage tanks, booster stations, and distribution systems to ensure a safe and consistent water supply to the public |
| 14 | Gangman | Assists in road work, drainage, and public works. |
| 15 | Garden Maistry | Acts as a frontline supervisor for horticultural activities, maintaining public green spaces, gardens, and roadside trees. Their duties combine technical supervision with manual labor management. |
| 16 | Gardner | Responsible for the upkeep of public parks, gardens, roadside greenery, and public building landscapes. Their duties involve both routine manual work and specialized horticulture tasks. |
| | III. ACCOUNTS & FINANCE DEPARTMANT | |
| 1 | Junior Accounts Officer. | Manages municipal accounts and budgeting; Financial reporting and audit coordination. |
| 2 | Store Keeper Gr-I | Responsible for the overall management of the municipal stores, including receiving, storing, issuing, and conducting physical verification of goods. This is a supervisory position, often acting as the lead in the store department, responsible for maintaining records and ensuring that materials are available for municipal services. |
| 3 | Store Keeper Gr-II | Responsible for managing the daily operations of a warehouse or storeroom, including the receipt, storage, and issuance of materials. They play a crucial role in maintaining accurate inventory records, ensuring safety protocols, and supervising the handling of goods |
| | IV. REVENUE DEPARTMENT | |
| 1 | Revenue Officer. | Heads revenue collections activities; Policy imlemtation for tax and revenue; managing municpal assets. |
| 2 | Assistant Revenue Officer Gr-I | Serves as a key middle-management position responsible for tax assessment, collection, and revenue monitoring, bridging the gap between field-level bill collectors and senior management. |
| 3 | Assistant Revenue Officer Gr-II | Responsible for the assessment and collection of various municipal taxes and revenue streams. Operating under the supervision of the Revenue Officer or Municipal Commissioner, this role focuses on day-to-day revenue management and field-level verification. |
| 4 | Revenue Inspector | Responsible for field - level tax assessment and verification; monitors bill collectors. |
| 5 | Bill Collector Grade - I | Primarly responsible for collecting various taxes, fees, and charges directly from citizens and maintaining related records. They operate under the supervision of the Revenue Inspector or the Municipal Commissioner. |
| 6 | Bill Collector Grade - II | Primarily responsible for the assessment and collection of various taxes, fees, and charges under the direction of the revenue department. They act as the field staff for revenue generation and are responsible for enforcing tax compliance. |
| 7 | Bill Collector Grade-III | Primarily responsible for the collection of municipal taxes, fees, and other non-tax revenue. They are field staff dedicated to revenue mobilization. |
| 8 | Caretaker | Responsible for the overall maintenance, security, and cleanliness of municipal properties (e.g., community halls, town halls, municipal buildings). |
| 9 | Helper | Performs a variety of manual, sanitation, and administrative support tasks to ensure the smooth operation of municipal services. Their duties are versatile and usually involve assisting higher-ranking staff. |
| | V. PUBLIC HEALTH & SANITATION DEPARTMENT | |
| 1 | Municipal Health Officer | Oversees public health services, acting as the primary authority for sanitary and medical services within the local government's jurisdiction. The duty list often involves a mix of administrative, preventive, and clinical responsibilities |
| 2 | Sanitary Inspector Gr-I | Acts as a senior public health professional responsible for overseeing, maintaining, and enforcing sanitation standards, public hygiene, and environmental safety within a designated municipal or local area. They function as a crucial link between the community and health departments, focusing on disease prevention, food safety, and waste management. |
| 3 | Sanitary Inspector Gr-II | Responsible for maintaining public health standards by inspecting sanitation in assigned areas, including streets, drains, and public places, and supervising sanitation workers. Key duties involve enforcing sanitation regulations, inspecting food establishments, preventing infectious diseases, managing waste disposal, and maintaining records for health inspections. |
| 4 | Sanitary Maistry Gr-I | Responsible for managing daily conservancy operations and sanitary staff to maintain public health. |
| 5 | Sanitary Maistry Gr-II | Acts as a field-level supervisor under the Public Health department, bridging the gap between sanitary workers and sanitary inspectors. They are responsible for ensuring field-level execution of sanitation tasks. |
| 6 | Sanitary Worker. | Maintaining public health and cleanliness. Their primary duties include daily street sweeping, collecting solid waste from households and public spaces, cleaning drains, maintaining public toilets/sewers, and ensuring hygienic disposal of waste. |
| | VI. COMMUNITY DEVELOPMENT & SOCIAL SERVICES | |
| 1 | Assistant Community Organiser | Primarily responsible for bridging the gap between urban poor communities and municipal services, particularly under poverty alleviation schemes like NULM (National Urban Livelihoods Mission). |
| | VII. ELECTRONIC AND DATA PROCESSING SECTION | |
| 1 | Programmer | Maintains Municipal software systems; develops and manages digital services. |
| 2 | Data Processing Assistant | primarily responsible for the digitization, maintenance, and analysis of municipal records, as well as providing technical support for e-governance initiatives. |
| 3 | Data Entry Operator | Responsible for accurately inputting, updating, and maintaining digital information within an organization’s systems, converting physical documents into digital formats, and verifying data accuracy. |
| | VIII. VEHICLE SECTION | |
| 1 | Driver (Special Grade) | Holds a supervisory or specialized driving role responsible for operating heavy vehicles, overseeing other drivers, and ensuring vehicle maintenance. |
| 2 | Driver Grade - I | Operates vehicles for authorized personnel and performs tasks related to vehicle maintenance and logistics. They are senior to ordinary-grade drivers and are responsible for the safe and efficient operation of the vehicle. |
| 3 | Driver Grade - II/Driver Gr-III | Responsible for the operational safety, maintenance, and driving of specific municipal vehicles. |
| 4 | Cleaner | Responsible for cleaning the vehicle after duty and performing minor repairs to keep vehicles functional. |